-GOSHEN BOARD OF FINANCE
MINUTES REGULAR MEETING
MAY 27, 2009
CALL TO ORDER: Chairman Allan D. Walker called the meeting to order at 7:30 P.M.
ATTENDANCE: Allan D. Walker, Donald Pardon, James Korner, Scott Tillmann, John D. Garvey, Ned Bixler. Alternates Wilrose Duquette and Dexter Kinsella.
Ned Bixler and Dexter Kinsella arrived at 7:40 P.M. Also present First Selectman Robert Valentine.
SEATING OF ALTERNATE: MOTION MADE BY Donald Pardon, seconded by James Korner to seat Alternated Wilrose Duquette as a regular. No discussion, SO VOTED.
APPROVAL OF MINUTES: MOTION MADE BY John D. Garvey seconded by James Korner to approve the minutes of the April 22, 2009 Board of Finance Meeting.
There was no discussion on or corrections noted in the minutes. THE MINUTES WERE APPROVED AS PRESENTED.
The Minutes of the April 29, 2009 Special Board of Finance Meeting were presented for approval. MOTION MADE BY John D. Garvey, seconded by Wilrose Duquette to approve said minutes. Noted for correction, Page 2, First para., First sentence change the word (so) after Officials to who. Page 2, third Para. Add the word increase after the words pick up the. Same Para., next sentence change the words (add in) to read added. There were no other corrections noted. The minutes were approved as amended.
BUDGET/FINANCIAL REPORTS FOR PERIOD ENDING APRIL 30, 2009: Presented for review was the Tax Collectors Report for April 30, 2009. Said report showed 102.33% Collection rate – collected Vs budgeted to date. Noted again was the good work done by the Tax Collector Launa Goslee. A MOTION WAS MADE BY John D. Garvey seconded by Donald Pardon to accept the Tax Collectors Report.
No further discussion, SO VOTED.
GOSHEN BOARD OF FINANCE
MINUTES - MAY 27, 2009 MTG.
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FISCAL OFFICE REPORT: Said report for period ending April 30, 2009 showed no major changes in either the Revenue or Expenses for the Month of April. First Selectman Robert Valentine noted the overall financials are generally on track. Work will be done in the coming week to look at all the budgets line item by line item to be able to give a clear picture of year end figures. The budget numbers previously reviewed continue to hold and the proposed 2009/2010 Budget will be presented to the town Meeting for adoption.
REPORT FROM THE FIRST SELECTMAN: Robert Valentine reported that the Public Works Dept. through the Public Works Equipment Co-operative has utilized the use of the Road sweeper to clear the roads of any winter sand, road or driveway wash and it has worked out well. Work is moving forward on the Waste Removal Three Year Contract. There are a few minor issues to be resolved as well as confirmation of an appropriate bond before the contract is signed. Robert Valentine noted he continues to work on budgets and personnel issues.
CORRESPONDENCE: Received was a request of an appropriation of Municipal membership to the Housatonic Valley Association. No action was on the matter.
Correspondence was received from the State Office of Policy and Management relative to the request for a copy of the Proposed 2009/2010 budget which must be submitted to OPM once it has been adopted. Said correspondence would be turned over to the Fiscal Office for submittal of the Budget to OPM. A memo was received from Tax Collector Launa Goslee requesting a letter on confirmation of the Mill Rate set by the Board of Finance for 2009/2010. The Clerk would handle the matter.
Request for Board Approval of transfer of Uncollectible Uncollected Property Taxes to the Suspense Tax Book was received from the Tax Collector: Said Suspense Tax Book request was reviewed by the Board. A MOTION WAS MADE BY Donald Pardon seconded by James Korner to approve the recommendation of the Tax Collector to transfer uncollectible, uncollected property taxes in the amount of $1,576.02 to the Suspense Tax Book. There was no discussion, SO VOTED.
GOSHEN BOARD OF FINANCE
MINUTES – MAY 27, 2009 MTG.
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Discussed was the notation in the minutes of the May 29, 2009 meeting r elative to the expression of appreciation of the Finance Board of the fact that the Town Officials and Town Employees voluntarily agreed not to take a pay raise for 2009/2010. Also expressed in the minutes was the Board of Finance appreciation of the work done by the Region 6 Board of Education in presenting a no increase budget for 09/10. It was suggested that a memo be sent from the Finance Board Chairman to the Town Officials and Employees and the Regions 6 Board which noted the Finance Boards Appreciation along with a copy of the minutes in which the appreciation was expressed. The Chairman would work with the Clerk in drafting and sending out the memos.
OTHER BUSINESS: Request from the Selectmen for purchase of fuel use monitoring system – Robert Valentine explained to the Board the current system, the two 2000 gallon tanks one for diesel fuel and the other for gasoline, each with their own pump system. The age of the pumps, mechanical problems with the gasoline pump and questions relative to its accuracy were noted. Based on the fact that the Town of Goshen Public Works, the Goshen Fire Co., the Recreation Dept. and the Woodridge Lake Sewer District all draw from the pumps, an accountability system has been in place for about six months to monitor fuel in and fuel out. Under Contract with Litchfield Carting Waste Removal service it is expected that they too will be allowed to purchase fuel from the Town of Goshen. It was noted that this can be
done as long as it is part of a Contract. Robert Valentine noted the two requirements needed to achieve better accountability of fuel use, one, new pumps and two, an electronic accountability system. The Selectmen received price Proposals from three different companies. Based on price and what the system will be able to do, the Selectmen were recommending a system that cost approximately $15,525.00. Robert Valentine explained to the Board as to how the electronic monitoring system would work, being able to tract
GOSHEN BOARD OF FINANCE Page 4 of 4
who is using the system, when they took it, how much was taken, the vehicle and what the mileage of the vehicle is. The Board was informed of the availability of accumulated LOCIP dollars in the amount $10,455.00 with the remaining balance of $5,525.00 being appropriated from the undesignated fund balance.
The meeting recessed at 7:56 P.M. for the purpose of attending the Town Budget Meeting. The meeting reconvened at 8:25 P.M.
Action on purchase of Electronic Fuel monitoring system. After a brief continued discussion on the matter A MOTION WAS MADE BY John D. Garvey seconded by James Korner to appropriate $10,000.00 from the LOCIP fund for the purchase of the Electronic Fuel Monitoring System. No discussion, SO VOTED. A MOTION WAS MADE BY Ned Bixler seconded by John D. Garvey to appropriate $5,525.00 from the Undesignated Capital Non-Recurring Fund Balance toward the purchase of the Electronic Fuel Monitoring System. No further discussion, SO VOTED.
A brief discussion was held on the results of the Town Budget Meeting which noted the unanimous acceptance of the proposed budget for 2009/2010.
THE SETTING OF THE 2009/2010 MIL RATE: A MOTION WAS MADE BY John D. Garvey seconded by Donald Pardon to keep the 2009/2010 Mil Rate of the Town Goshen at the current Mil rate of 14.4 Mills. There was no discussion, SO VOTED.
For the record, it was noted that $648,874.00 would be appropriated from the Undesignated Capital Non-Recurring Fund Balance to offset the 2009/2010 Proposed Budget.
There was no further business to come before said meeting, A MOTION TO ADJOURN WAS MADE BY James Korner seconded by Donald Pardon. The meeting adjourned at 8:33 P.M.
Respectfully submitted,
GOSHEN BOARD OF FINANCE
Joan M. Lang, Clerk
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