GOSHEN PUBLIC LIBRARY
Minutes of Board of Directors Regular Meeting
JANUARY 11, 2010
CALL TO ORDER: The meeting was called to order at 3:01 P.M. by President Jeff Johnson.
PRESENT: Jeff Johnson, Lynn Steinmayer, Henrietta Horvay, Cathy Nygren, Pat Reilly, and Diana Bernard.
Absent: Lucia Miller
SECRETARY’S MINUTES: Motion to accept minutes of December 7, 2009 by Pat Reilly and seconded by Diana Bernard. Motion passed by all present.
CORRESPONDENCE: Lynn Steinmeyer received a letter from the person who broke the chair with regrets and a reimbursement for the chair.
DIRECTOR'S REPORT: Lynn Steinmayer reviewed her report (attached). She was asked to watch three items in the statistics for the month.
TREASURER REPORT: Cathy Nygren. Cathy stated that the 12 month CD was renewed. Interest was posted. The stackable chairs were not purchased. Lynn reported she purchased 2 chairs for the computers instead of stackable chairs because of the cost and freight on them and computers chairs were needed in the library. Lynn requested in the future to put in computer chairs as a line item for capital expenditures. Report Attached.
President Jeff Johnson: Jeff stated that his general idea for this year is to get the by-laws reviewed, setup committees for programs and suggestions to improve the library.
OLD BUSINESS:
A. Astronomy Club: Lynn spoke to Barney and he hoped to have an indoor program in February or March.
B. Ratify Election of Officers: Jeff stated that the by-laws state the officers shall be elected at a regular meeting of the library directors and that the December meeting was a special meeting. Motion to ratify the elections of officers per the by-laws by Cathy Nygren and seconded by Diana Bernard. Motion passed by all present.
C. Martin Luther King Day: Defer to later in the meeting.
D. Artist of the Month Liability Waiver: Defer to later in the meeting.
E. May Wine tasting: Jeff reported that the Friends of the Library will sponsor the Wine Tasting again. It will be on May 15th. Committee of Jeff, Cathy and Diana. Jeff will contact Judy Motel.
F. Kindle: (Amazon) Jeff asked where the Kindle was kept and Lynn stated it was in a locked draw in the library. Library directors need to establish a borrowing agreement for use of the Kindle. Guidelines are needed for usage of it.
G. 2010-2011 Budget: Cathy and Pat will meet with Lynn to work on the budget.
Executive Session: Deferred to end of meeting.
New Business:
A. Library Facilities Review: Jeff stated that the directors should look at the duties of the library and plans of the library. Lynn and Pat will be the committee to report back to the board.
B. By-laws Review: Committee of Jeff and Henrietta will review the by-laws.
Goshen Public Library
January 11, 2010
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C. Snow/ice closing policy: Lynn has a policy that needs to be written up and a draft given to the board. After discussion a motion was made by Pat Reilly and seconded by Diana Bernard to make the policy effective with this meeting and approved at the next meeting. Motion passed by all present.
D. Snapshot Day: CLC is asking all libraries in Connecticut to take pictures of a day in the library. Pictures of all the events that day and put on web-site and send to CLC. Date of February 18th was suggested.
E. Publicity: Committee of Diana and Henrietta to work with Lynn to get the publicity out about the library programs and events. Check with the school.
F. Added to agenda change time of meeting: Discussion followed on future time of the board meetings.
Motion was made to change the time of the regular meetings from 3:00 p.m. to 4:00 p.m. effective with the March meeting due to the 30 days requirement. Motion made by Cathy Nygren and seconded by Diana Bernard to change the time of future board meetings. Motion passed by all present.
Executive Session:
Motion to go into executive session at 4:30 P.M. by Henrietta Horvay and seconded by Pat Reilly. Motion passed by all present.
Discussion of Annual Review of the Director.
Motion to come out of executive session at 4:56 P.M. by Cathy Nygren and seconded by Pat Reilly. Motion passed by all present.
Deferred items:
C. Martin Luther King Day: The library will be open and will have a display of books on Martin Luther King.
D. Artist of the Month Liability Waiver: The release of waiver will be given to the students at WAMOGO to sign as well as a parent or guardian. All other artist will be given a liability waiver for them to sign only.
Next meeting will be a special meeting on February 8, 2010 at 4:00 p.m.
ADJOURNMENT: Meeting adjourned at 5:00 P.M. Motion made by Henrietta Horvay and seconded by Cathy Nygren. Motion passed by all present.
Respectfully submitted,
Henrietta C. Horvay
Secretary
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