GOSHEN BOARD OF FIFNANC
MINUTES REGULAR MEETING
JUNE 23, 2010
CALL TO ORDER: The Meeting was called to order at 7:30 by Allan Walker, Chairman.
ATTENDANCE: Allan D. Walker, John D. Garvey, Donald Pardon, James Korner, Scott Tillmann and alternates Wilrose Duquette and Dexter Kinsella. Excused absence, Ned Bixler. Also present First Selectman Robert Valentine.
Passed around for Board review prior to action being taken on the matter was the Tax Collectors certification to the Board of Finance recommending transfer of uncollectible uncollected property taxes to the suspense tax book.
SEATING OF ALTERNATE: A MOTION WAS MADE BY Scott Tillmann seconded by James Korner to seat Dexter Kinsella as a regular member. No discussion, SO VOTED.
APPROVAL OF MINUTES: Presented for Board approval were the minutes of the May 19, 2010 Meeting. A MOTION WAS MADE BY James Korner seconded by John D. Garvey to approve said minutes. Noted for correction, Page 2, Para. 2, second sentence change the spelling of the word grand to read (grant). Page 2, Para. 3, third sentence change the spelling of the word changes to read (changed). No other changes or corrections were noted. The minutes were APPROVED as corrected.
Presented for approval were the minutes of the Special Meeting of May 26, 2010. A MOTION WAS MADE BY James Korner seconded by Dexter Kinsella to approve said minutes. There were no corrections noted or any discussion on the minutes. Said Minutes were APPROVED as presented. Scott Tillmann abstained from voting.
BUDGET/FINANCIAL REPORTS FOR PERIOD ENDING MAY 31, 2010: Received and reviewed by the Board was the Tax Collectors report for period ending May 31, 2010. Said report showed a year-to-date collection rate of 101.12 % of budgeted tax dollars which puts collections at 99.2% collection exceeding the 98% budgeted amount to be collected. There was no further discussion on the Tax Collectors report.
Fiscal Office Budget Report was presented for review-It was noted that said report continues to show little or no change to the previously reported budget numbers relative projected year end spend. Not showing on the report was the recent receipt by the Town of $18,675.61 Region 6 reimbursement of ECS Grant dollars, which was part of the American Recovery & Re-investment Act that went directly to Region 6 and was credited back to the three towns. Those dollars will be reflected in the budget for 2010/2011. Robert Valentine reported that the previously estimated Year-end budget numbers continue to hold. The closing out of the books will be done at the end of month with one month being given for any outstanding bills to be presented for payment. Any bills coming in after July 31 would be booked to the 2010/2011 budget.
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TAX COLLECTOR’S CERTIFICATION TO THE BOARD OF FINANCE RECOMMENDING TRANSFER OF UNCOLLECTIBLE UNCOLLECTED PROPERTY TAXES TO THE SUSPENSE TAX BOOK: Said Collector’s Certification request was reviewed by the Board Members and A MOTION WAS MADE BY
James Korner seconded by John D. Garvey to approve said request of the Tax Collector to transfer to the suspense tax book the Uncollectible uncollected tax dollars in the amount of $902.10. There was no discussion on the motion, SO VOTED. (Said Collector’s Certification is on file with the minutes of this meeting.)
REPORT FROM THE First Selectman: CRRA Contract – The Board of Selectman continue working with the Recycling Advisory Committee (RAC) to review the options available for the Town Recycling Program after the CRRA Contract is up in 2012.The Board was again reminded that the Town had put $500.00 into the Hartford Counsel of Governance to review the options. A Central CT Solid Waste Authority had been formed by several Municipalities who did pass an Ordinance creating the Central CT Solid Waste Authority. That Committee met this week and is working on creating by-laws. The Goshen Selectmen are reviewing the Ordinance to see if the Town wants to pass the ordinance. Said Ordinance does not obligate the Town to its tonnage to the CCSW Authority. The Ordinance is also being reviewed by Town Legal Counsel.
The Town also agreed to a current year spend of $300.00 along with other Northwest Towns for professional review of the proposed CRRA Contract up for renewal in 2012.
West Hyerdale Road Bid Process – The Town went out to bid for the repair of the West Hyerdale Road Project and bids are expected back by July 6, 2010. It is believed at this time the project will use up a large portion of the Public Works Major Road Project dollars. It is being proposed by the Engineers that a portion of the road be vertically removed to allow for new material to be put in, matted properly and repave.
Tyler Lake Dam Project – Town receipt of the State DEP Permit is expected soon. The end of the 30 day notice for any one to file a complaint relative to the Dam Project was June 17th. No complaints were filed during that time.
Energy Efficient Lighting Project - The lighting bids have come in within the $34,000.00 allocated under the Energy Efficient Block Grant and it will not be necessary to utilize any of the approximately $9,000.00 CL&P grant dollars available for the project. Robert Valentine noted with thanks to Turri Electric for the favorable bid of $33,329.00. Any use of the CL&P grant dollars remains in question at this time.
Camp Cochipianee Craft Building Repair – Selectmen approval was given for the repair to remove the shifting concrete piers holding up the craft building and replace them with a more substantial on ground foundation. Also being proposed is the use of Fire House Maintenance
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dollars before current year end to insulate over the office and front entry. An insulation Contractor is expected to do the project before the end of the fiscal year.
Receipt of Tractor and Over the Rail Mower from WLSD – The Town of Goshen over the rail mower was in need of major repair. The WLSD who had the same mower had purchased a new tractor and mower and knowing the Town could use the over the rail mower attachment gave the old tractor and over the rail mower attachment to the Town.
East Street North Road Project. – Work has begun on the East Street North Project which covers Route 4 up to Route 272 in Norfolk which includes a short portion of State owned
Route 272, The Board of Selectmen did approve the use of Town Aid Road Funds that will be needed to cover the amount not paid for by Federal Grant Dollars. It is estimated at this time that $25,000. 00 Town Aid Road Dollars will be used for the project. Also being used are the budgeted Chip/Crack Seal dollars.
Workers Compensation Insurance – Due to good rating, the Town, based on current rates has received a three year extension for Workers Compensation, Liability, Property and Causality Insurance coverage.
GIS Mapping Project - The Contract for the mapping project has been signed and the work on the project is expected to take two to three months to complete. The work on the project will be incorporated with work being done by the Woodridge Lake Sewer District and the WL Property Owners Assoc to import work they have done into the Town system.
New Fire Truck – The new fire truck has arrived. Final Purchase Payment awaits final approval from the Fire Company of the final delivery of the Truck. The Town will hold the check in the amount of $108,000.00 until they receive word from Peter Bernard make final payment.
There were no further items discussed under the First Selectman Report.
Correspondence – None
Robert Valentine gave a brief update on the Region 6 well project and the location problems related to the installation of the water tank.
Wilrose Duqette shared comments he had received relative to the results of the Budget Meeting. After the meeting one party commented that “a 15.3 mil rate had been expected.”
Another comment heard, “Nobody gets free Medical Insurance anymore”. A brief discussion was held relative to the current Town Policy, the overall excellent job performance and work
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efforts being done by Town Employees and when the Town should fine the need to give consideration relative to the issue of Employee percentage Co-Pay for Medical Coverage that consideration also be given to the modification of employee compensation.
There was no other business proper to come before said meeting. A MOTION TO ADJOURN WAS MADE BY James Korner seconded by John D. Garvey. The meeting adjourned at 8:05 P.M.
Respectfully submitted,
GOSHEN BOARD OF FINANCE
Joan M. Lang, Clerk
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