GOSHEN BOARD OF FINANCE
MINUTES – REGULAR MEETING
JULY 28, 2010
CALL TO ORDER: Chairman Allan D. Walker called the meeting to order at 7:30 P.M.
ATTENDANCE: Allan D. Walker, John D. Garvey, James Korner and Ned Bixler, alternates Wilrose Duquette and Dexter Kinsella. Excused absence, Scott Tillmann, absent, Donald Pardon. Also present First Selectman Robert Valentine and John McKenna Reporter for Republican American.
SEATING OF Alternates: A MOTION WAS MADE BY John D. Garvey seconded by James Korner to seat Alternates Wilrose Duquette and Dexter Kinsella as regular members. No discussion, SO VOTED.
APPROVAL OF MINUTES: The minutes for the June 23, 2010 Board of Finance Meeting were presented for approval. A MOTION WAS MADE BY James Korner seconded by John D. Garvey to approve said minutes. Noted for correction, Page 4, first para. first sentence change the spelling of the word fine to read find. No other corrections were noted. The minutes were APPROVED AS amended.
BUDGET/FINANCIAL REPORTS FOR FISCAL YEAR ENDING JUNE 30, 2010: Noted was the receipt and review of the Tax Collectors Report for Fiscal Year ending June 30, 2010. The 2008 Grand List Collection showed a year end collection rate of 99.31% collected vs. the 98% budgeted tax levy. Noted by the Chairman was appreciation for the good work done by Tax Collector Launa Goslee.
Fiscal Office Budget Report for Fiscal Year Ending 6/30/2010-Said report was mailed to all Board members prior to the meeting. Robert Valentine brought noted under budgeted State Grant Revenue, the $5,000.00 P.A. Grant, which is usually referred to as the P.A. 146 Land Records Preservation Grant. The appropriation of those grant dollars was cut by the State. The year end budget report will show $5,000.00 budgeted with -0- dollars being received. Robert Valentine noted that the June 30, 2010 report did not show any out of the ordinary budget items that had not already been brought to the attention of the Board.
John D. Garvey asked that the minutes note a Unanimous Vote of Thanks from the Board of Finance to the First Selectman, The Fiscal Office, Department Heads and all others who worked to hold the line on spending. The First Selectman was asked when holding a Department Head Meeting that he pass that Vote of Thanks on to the deserving parties.
The First Selectman presented to the Board a year end report detailing Items contributing to use of Surplus. (Said report is on file with the minutes of this meeting.) Detailed were the Favorable Revenue Items, Property Taxes $64,967.12, Interest & Lien Fees $18,013.98, Building Official Fees $12,485.00, Misc. Revenue Other $1,598.26, State Grant (1,200.00) for total favorable revenue items of $95,864.36. It was noted that the negative ($1,200.00) is a
GOSHEN BOARD OF FINANCE
MINUTES JUL6 28, 2010 MEETING
PAGE 2 0F 3
Library State Grant number which the Auditor does not want to see in transfers from other funds. It was used as an accounting procedure to balance the numbers for this report. Favorable Expenses Items and favorable cost savings totaled $315,216.22 leaving an approved use of surplus total of $411,080.57. Appropriated to Contingency is $40,000 and it is estimated at this time that $(8,216.08) will be applied to Contingency. There are several bills remaining to come in and Robert Valentine noted that the $8,216.08 figure is expected to go up prior to closing of the books. Based on the current estimated figures the Town is looking at an approximate $380,000.00 Surplus. It is believed that the conservative position used by the Town in the Budgeting process for Revenue and Expenses has worked for the Town. There was no
further discussion under the Budget Financial Report. Any Board required action to be taken by the Board relative to year end adjusting dept. budget entries will be made at the August Board of Finance Meeting. Robert Valentine noted that there are some Capital Non-Recurring Residuals that will require Board action. It was noted that the opinion of Town Legal Counsel is to go to a Town Meeting for any re-appropriation of residual CNR Dollars but Robert Valentine reported that he believes Legal Counsel is taking another look at the issue
Report from the First Selectman: West Hyerdale Road Project – Said project did go out to bid with three good quality firms bidding. The Bid was awarded to Palker Excavating with the bid coming in at $143,699.00. Budgeted for major road projects was $167,350.00. It is believed at this time engineering fees and required testing of materials, etc will use the budgeted amount of dollars. Energy Efficient Lighting- The Energy Efficient lighting project is complete. Once the last invoice is received, the Town can look to the State for reimbursement. Camp Coch Crafts Building repair- The repair work was done by Spring Valley Const. at a total cost of $2,922.20. The cost will over expend the line item for maintenance under the Recreation Dept. Budget but will not over expend the total
Recreation Budget. The Recreation Budget will still come in under total budget for 2009/2010. Fire House Office Ceiling Insulation: The insulating project has been completed at a total cost of $1,200.00. That expense will over expend the maintenance Line item but will not over expend the total budget. East Street North ARRA Road Project- The work continues to go well. Weather permitting the actual micro-surfacing work is scheduled for August 8 & 9. The micro-surfacing will be done from Hageman-Shean North to Route 272 in Norfolk. The Chip Seal will be applied from Hageman-Shean South to Route 4. Public Works Purchase of Roller Compactor-The Town was able to purchase a used 2005 Ingersoll Rand Roller Compactor with 600 hours on it. The cost of the roller was $35,975.00. with said purchase expecting to be a cost savings to the Town. Purchase of F550 V-10 Truck- The purchase price of the Truck with trade in was $29,061.00. That price does not
include any additional expense for a plow, tool box and rear fender cups. The Town was able to get a trade in price of $10,500.00 for the 2002 F550. It is expected that total cost will come in under the
CNR budgeted amount of $48,000.00. Tyler Lake Dam Project-Bids have gone out for the Dam project with a submittal date of August 3rd. It is hoped that the bids will come in within the budgeted allocated STEAP dollars. If they do not, the Town will be back before the Board/
GOSHEN BOARD OF FINANCE
MINUTES JULY 28, 2010 MTG.
PAGE 3 OF 3
The Dam project is expected to start just after Labor Day. Pursuit of the CT Dept of Labor position relative to their ruling on the prevailing wage issues is currently on hold. Robert Valentine noted that time has not allowed for him to pursue the matter at this time but it will be fought. The prevailing wage will be used under the bid process for the Dam. There were no other items presented under the Selectman’s Report.
CORRESPONDENCE: None
There was no other business proper to come before said meeting. A MOTION WAS MADE BY James Korner seconded by Dexter Kinsella. The meeting adjourned at 7:57 P.M.
Respectfully submitted,
GOSHEN BOARD OF FINANCE
Joan M. Lang, Board Clerk
| 
